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Emergency Preparedness Desk Reference Manual Important Phone Numbers Medical Emergencies / Hazardous Material Fire Emergencies Vehicle Accidents Evacuation Weather…
Emergency Preparedness Desk Reference Manual Important Phone Numbers Medical Emergencies / Hazardous Material Fire Emergencies Vehicle Accidents Evacuation Weather Emergencies Building/System Problem or Failure Threat of Violence Terrorism Interpersonal Emergencies Important Phone Numbers Do Not File This Document! Emergencies, disasters, accidents, injuries, and crime can occur without warning at any time. Being physically and psychologically prepared to handle unexpected emergencies is an individual as well as an organizational responsibility. Campus Safety and Security developed this guide to assist you in minimizing the negative effects from such events. Please read this guide thoroughly before an emergency occurs. Become acquainted with the contents and keep it for immediate reference. Once you are familiar with the information enclosed, you will be better prepared to protect yourself and others at The University of Texas at Austin. On campus, all landline 911 and (512) 471-4441 calls are routed through the University of Texas Police Department. Dial 911 o n any cell phone for a City of Austin emergency dispatch. If you have questions concerning a unique situation not covered in this Emergency Preparedness Desk Reference Guide or need additional emergency information, please contact the University of Texas Police Department at (512) 471-4441 or Emergency Preparedness at (512) 232-2757. You can also visit or call (512) 232-9999 for emergency information. You are encouraged to visit for campus-wide evacuation and emergency response plans, which detail various hazards, weather, medical, and fire emergencies as well as hazardous material spills. This guide was prepared as a reference resource by members of the university’s Campus Safety & Security Committee. If you have any suggestions or comments, please contact: David Cronk | Director, Emergency Preparedness | (512) 232-2757 Important Phone Numbers 24-Hour Emergency (police, fire, EMS) 911 University of Texas Police Department (UTPD) (512) 471-4441 University Emergency Information (512) 232-9999 Austin Police Department (non-emergency) 9 - 311 Counseling and Mental Health Center (512) 471-3515 University Health Services (UHS) (512) 471-4955 Telephone Counseling (512) 471-2255 Behavior Concerns Advice Line (BCAL) (512) 232-5050 Work/Life & Employee Assistance Program (EAP) (512) 471-3366 Hazardous Material Response (Environmental Health & Safety) (512) 471-3511 Trouble Calls for Facilities Maintenance (512) 471-6188 After-Hours Trouble Calls for Facilities Maintenance (512) 471-2020 Trouble Calls Involving Campus Telephones (512) 471-5711 Medical Emergencies Immediately contact the University of Texas Police Department by calling 911 or (512) 471-4441. Remember, it is important to stay on the line until the dispatcher interviews the caller in a systematic way regarding the victim’s location, consciousness, breathing, and chief complaint to determine appropriate response. When reporting the medical emergency, provide the following information: • Type of emergency • Location of the victim • Condition of the victim • Any dangerous conditions Those trained to perform CPR and first aid can act within their expertise while those who are not trained should remain calm and stay with the person. Crowding is generally not helpful unless the presence of others is required. Have someone stand outside the building to flag down UTPD and EMS when they reach the vicinity of the building. Once the victim has been cared for and is transported, normal worker injury procedures should be followed if applicable. Hazardous Materials ONLY trained and authorized personnel are permitted to respond to hazardous material incidents! Provide dispatcher with information regarding any spills including: injuries, type of chemicals, hazards of substance, etc. For a Major Hazardous Spill or Leak: • Immediately evacuate the area, closing doors behind you! • Call 911 or (512) 471-4441 on any cell phone. • Do not attempt to clean up the spill yourself. Provide clean-up/rescue personnel with appropriate Materials Safety Data Sheets (MSDS) and other pertinent information. For a Minor Hazardous Spill or Leak: • Follow departmental safety protocol. • Notify the university’s Environmental Health and Safety office at (512) 471-3511. Fire Emergencies If You Discover Fire on Your Floor: 1. Manually activate the fire alarm system. 2. If safe to do so, immediately exit the building, closing the doors behind you. (Do not utilize elevators during an evacuation) 3. Call the University of Texas Police Department at 911 o r (512) 471-4441 from any cell phone. Once Fire Alarm Is Activated: 1. Check the door for heat to ensure it is safe to exit the room you are in. 2. Walk to nearest exit. (Do Not Use Elevator). 3. Those that are unable to rapidly evacuate the building should move to a stairwell landing and wait for assistance from trained first responders. Elevators should not be used in the case of fire. Inform first responders and the University of Texas Police Department (UTPD) of persons who have not been evacuated. 4. Notify UTPD or fire personnel if you know that someone is trapped. 5. Gather outside at a designated assembly area and do not attempt to re-enter the building until instructed to do so by UTPD or an authorized university representative. If Trapped in a Room: 1. Place wet cloth material around or under the door to prevent smoke from entering the room. 2. Close as many doors as possible between you and the fire. 3. Be prepared to signal someone outside but DO NOT BREAK GLASS unless absolutely necessary as outside smoke may be drawn into the room. If Caught in Smoke: 1. Drop to hands and knees and crawl toward exit. 2. Stay low to the floor, as smoke rises to the ceiling level. 3. Hold your breath as much as possible. 4. Breathe shallow through your nose and use a filter such as your shirt or towel. Using a Fire Extinguisher: When safe to do so, use the nearest appropriate extinguisher to fight small fires. Fire Extinguisher Instructions: A. Pull safety pin from handle. B. Aim at base of fire. C. Squeeze the trigger handle. D. Sweep from side to side at the base of the fire. Vehicle Accidents What to Do at the Scene of an Automobile Accident Involving a University Vehicle A. Check for injuries and render aid as appropriate. Call 911 for assistance. B. Remain calm and be cooperative and not argumentative. Remember that you are representing The University of Texas at Austin. C. Be prepared to report the accident. Gather as much information as possible at the scene including the following: 1. The other driver’s name, phone number, and insurance information. 2. Information about other vehicles involved—year, make, license plate. 3. The names and phone numbers of any potential witnesses. D. Do not admit fault and do not make any claims regarding the university’s insurance coverage to anyone else involved in the accident. E. If a university-owned vehicle is involved, please follow the Automobile Insurance Program procedures provided by The University of Texas at Austin’s Risk Management Office. You should inform the parties involved that the accident will be reported to the university’s insurance provider and that a claims adjuster will contact them. Be sure to get their names, phone numbers, and insurance information. F. Make every attempt to contact the police and file a report. If the accident occurred on campus, contact the University of Texas Police Department (UTPD) at (512) 471-4441. If it occurred off campus, contact the local police department. Evacuation In the event of an emergency, determine the nearest exit to your location and the best route to follow. If time permits during the evacuation, secure your workplace and take personal items. In most emergencies, complete evacuation of the campus is not necessary. If however, there is a hazardous materials release, flooding, or other major incident, it may be necessary to relocate all university students, faculty, and staff to a safer location. Evacuating from a Building 1. Begin evacuation immediately upon hearing the alarm or official announcement (many forms of communication are used for official announcements including: pagers, text alerts, AtHoc computer pop-up warnings, and others) 2. Close office doors and turn off lights and computers. 3. Use designated corridors and fire exit stairs that lead to ground level. Leave the building in an orderly manner. Do not use elevators. 4. Assemble in designated areas per the Building Emergency Plan. Upon reaching the ground level, stay at least 300 feet (1 block) from the building. 5. Follow instructions of emergency personnel. Report any individuals left in the building to them. 6. Do not re-enter the building until an "all clear" announcement is given by emergency personnel. THINK AHEAD! Always evacuate from a place to a pre-designated place! Shelter-in-Place “Shelter-in-Place” is a directive to seek immediate shelter indoors following the announcement of an emergency condition. The act of sheltering in an area inside a building offers occupants an elevated level of protection. Sheltering can be related to a variety of situations: severe weather emergencies, hazardous condition, chemical release, or criminal activity. In some instances it is safer to shelter in place than to evacuate a building, e.g., smoke or fire is immediately outside your room; live electrical wires bar access to the exit; individuals with mobility disabilities are on upper or lower floors. 1. If the hazard is fire or smoke see the section of this guide. 2. If the hazard causes elevators to become inoperative, the fire alarm will sound. • If safe to do so, go to the nearest stairwell and tell someone who is evacuating to notify the emergency personnel of your location and that you are unable to evacuate or • Call 911 a n d tell them your name, your location and that you are unable to evacuate and why you are unable to evacuate the building. Follow the directions of the operator. Shelter-in-Place - Severe Weather To shelter in place in the event of severe weather is the act of sheltering in an area inside a building that offers occupants an elevated level of protection during a tornado or other severe weather related emergency. See the section of this guide for more detailed information. Shelter-in-Place - Chemical, Biological, or Radiological A place of shelter is an area inside a building that offers occupants an elevated level of protection during an accident or intentional release of a chemical, biological, or radiological agent. [Note: Many toxic chemicals have a vapor density greater than that of air and will seek lowest ground. In the case of a shelter-in-place due to a chemical spill, do NOT shelter below grade. Follow instructions provided by emergency personnel.] Weather Emergencies Lightning • If you hear thunder, you are close enough to the thunderstorm to be struck by lightning. Go to safe shelter immediately. • Go to a sturdy building or to an automobile. Do not take shelter in small sheds, under isolated trees, or in convertible automobiles. Stay out of boats and away from water. • If shelter is not available, find a low spot away from trees, fences, and poles. In wooded areas, take shelter under shorter trees. • Telephone lines and metal pipes can conduct electricity. Unplug appliances not necessary for obtaining weather information. Avoid using the telephone or any electrical appliances. Use the telephone ONLY in emergencies. Avoid bathing, showering or being in contact or close to plumbing fixtures. • If you feel your skin begin to tingle or your hair starts to stand on end, squat low to the ground on the balls of your feet. Place your hands on your knees with your head between your knees and hands. Make yourself the smallest target possible; minimize your contact with the ground.
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